Privacy Policy for Job Applicants

Who we are

Cambridge House OpCo Limited and our associated companies (“we”, “us”, “our”) are responsible for deciding how and why your personal data is used during the recruitment process. We are the data controller for your personal data.

This summary notice explains how and why we use your personal data when you apply for a role with us, as well as your rights in relation to that information.

1Cambridge House OpCo Limited is a registered UK company (reference number: 15741896), and our registered office address is 4th Floor Millbank Tower, 21 – 24 Millbank, London, United Kingdom, SW1P 4QP.

Otherwise, more detailed information is available in our full Recruitment Privacy Notice, available here.

Why you are receiving this notice

You are receiving this notice because you are applying for work with us (as an employee, worker or contractor). We collect and use personal data to manage and run our recruitment process fairly and lawfully.

What personal data we collect

During recruitment, we may collect and use the following types of information about you:

Personal details – such as your name, contact details (e.g. address, phone number, email), date of birth, nationality and confirmation of right-to-work status.
Recruitment information – including your CV, application form, qualifications, experience, interview notes, assessments, references and the outcome of your application.
Health or disability information – where relevant, we will collect this information where you provide it in order to make reasonable adjustments during the recruitment process.

You may also choose to share additional information with us during recruitment.

How we collect your data

We mainly collect information directly from you, for example through application forms, interviews, assessments and communications with us.
We may also receive information from third parties, such as recruitment agencies, referees or publicly available sources (for example professional networking sites), where permitted by law.

Why we use your personal data

We use your personal data to:

assess your suitability for the role you have applied for;
compare candidates and make recruitment decisions;
carry out necessary pre-employment checks, such as right-to-work verification;
make job offers and prepare for onboarding if you are successful;
allow you to provide feedback or respond to recruitment-related queries or complaints;
consider you for future job opportunities where appropriate; and
comply with legal and regulatory obligations.

Our legal basis for using your data

We process your personal data because it is necessary to:

comply with legal obligations;
take steps at your request before entering into a contract, or to enter into and perform a contract; and/or
pursue our legitimate interests in running an effective, fair and secure recruitment process.

Where we process health or disability information for the purposes of facilitating reasonable adjustments, this data is processed for the purposes of carrying out the obligations and exercising the rights of you or the Company in the field of employment law, social security and social protection law.

How long we keep your data

We generally retain personal data for as long as is required to satisfy the purpose for which it was collected. This will usually be the period of the Recruitment Exercise plus the length of any applicable statutory limitation period thereafter. However, some personal data may be retained for varying time periods in order to comply with legal and regulatory obligations and for other legitimate business reasons.

Who we share your data with

Your personal data may be shared internally with teams involved in recruitment and hiring decisions.
We may also share data with trusted third-party service providers (such as HR systems, IT providers or professional advisers) who support our recruitment process. These parties are required to keep your data secure and confidential.

Some data may be transferred outside the UK, such as to our affiliates companies in the United States to provide support with Human Resources and management processes. Where this happens, we ensure appropriate safeguards are in place to protect your information.

You have a right to request You have a right to request a copy of any data transfer agreement under which your personal data is transferred, or to otherwise have access to the safeguards used.

Your rights

You have the following rights in relation to our processing of your personal data, which are:

right of access to personal data;
right of rectification in relation to personal data;
right of erasure of personal data (‘right to be forgotten’);
right to object to processing;
right of portability of personal data to another controller in a a structured, commonly used and machine readable format; and
the right to lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk/global/contact-us/.

These rights may be subject to certain exemptions in each case.

See contact details below of where these rights can be exercised.

More information

For full details about how and why we use your personal data, including please read our Recruitment Privacy Notice.

If you have any questions or would like to exercise your rights, please contact:
[email protected]

Privacy Policy for Job Applicants | Cambridge House